Use this guide to request documents from government agencies clearly, quickly, and effectively.
Need public records from a government agency? This page helps you get started with a clear, focused records request.
What a records request is
A public records request is a written request for existing records, such as emails, reports, policies, invoices, body-camera footage, contracts, or logs.
Before You Submit
Try to identify:
• the agency that likely has the records
• the date range
• the people, department, or incident involved
• the type of records you want
Simple request template
“Pursuant to the applicable open records law, I request copies of the following records: [describe records]. Please provide records from [date range]. I request the records in electronic format if available. If fees will exceed [$ amount], please provide an estimate before processing.”
Tips for better results
• Ask for records, not answers to questions
• Be specific, but not so narrow that records get missed
• Use names, dates, addresses, case numbers, or incident numbers when possible
• Ask for attachments, metadata, and audit logs if relevant
Need help?
Use the contact page or submit your request details and I can help draft a clearer version.
Record Rights. 